European Cetacean Society
2008 Conference, March 10-12, The Netherlands
Poster Presentation Guidelines
Abstract
All posters have to be reviewed in advance, using the abstract submission form. Unfortunately there will not be enough room for all posters, so a selection will be made. If you want your poster to be electable for a student award, make sure you mark the right box on the abstract submission form and present the organisation with a poster slide:Poster slide
- All posters are to be presented by a chairman during a specific 'poster slides session' between two talk sessions. This will allow the whole audience to read the title of your presentation and a summary of your main results. Make sure you create a presentation slide representing your poster. Please be aware that this slide won't be presented by yourself, but by the chairman of the current session. About half a minute will probably be given to each poster, so please restrain yourself to the main points! We suggest that your slide gives the title, names of authors and a summary of the main results + conclusion. Given the need to move promptly from one slide to the next, there will only be one computer used. OpenDocumentFormat is the preferred file format.
- Please send us your slide by email at ecs.abstracts @ gmail.com by 1 March so that we can prepare the slide session in advance.
The computer will be set up with OpenOffice.org. It can read all versions of Microsoft PowerPoint and other similar programs (please check with the organisers if your file format is compatible), but it fails complex (Microsoft proprietary) transitions between slides.
Size
- Posters can be up to a maximum of 100cm wide and 125cm high (A0 or B1 format preferred).
- Poster must include a photo of the PRESENTING author (with surname) at the top left corner.
Attachment
- Posters will be hung using scotch tape, provided by the conference organisors.
Putting up and taking down posters
- Posters can be hung on Sunday afternoon during registration (from 18:00 to 20:00h) and on Monday (8:30-10h). They must be taken down after the last coffee break on Wednesday afternoon.
Lettering
- Given the large number of posters, it is important that you pay attention to ensuring that your message comes across clearly. Lettering should really not be less than 36pt if you want people to read it! In particular, give prominence to:
- The title (We would suggest lettering not less than 96pt)
- The conclusions (We would suggest lettering not less than 72 point).
- A picture of yourself (so that people can recognise you!)
Photos, graphs and figures
- Whilst one of the advantages of a poster is that it allows you to include considerably more data and more complex tables than in an oral presentation, remember not to overdo it - in particular, graphs and figures are more effective ways of conveying information than either tables or large chunks of text. Photographs are an excellent way of drawing attention to your poster but don't let your artistic tendencies get carried away at the expense of your scientific message.
Student Awards
If you are eligible for a student award, please delete the inappropriate category. Applicants must send a photocopy of their validated student ID card to Roland Lick along with their membership / registration form(s). If the student is the first author of a multi-authored paper, the other authors or a supervisor must sign a declaration form stating that "we the undersigned affirm that the work presented in this abstract is primarily that of the first (student) author" and also send this to Roland Lick.Copies
- Authors are also encouraged to bring prints of their poster in A4 format to be distributed to interested colleagues. Make sure that contact information is readable, if necessary edit the 'big picture'. Make sure that you bring enough prints as no printer will be available in the exhibition centre.
